158 Florida units · window Sep 14 – Mar 1 · v0.24 · shared plan (live)
Pulls live data straight from Streamline and Asana through the backend.
Asana CSV: same format the Work Order Puller exports; add a "Created" or "Created At" column and task age will start feeding the score automatically. Vacancy file: the CVV_Vacancy_<date>.json written by Pull-CVVVacancy — it carries open windows and owner/maintenance blocks, and contains no guest data.
Data most recent as ofWork orders (Asana): Sep 21, 2026(today)Bookings (Streamline): Sep 20, 2026(1 day ago)Reviews (Reva): unknownStatus / Assigned / Target: live
First time here? Open "How to read this" below for a two-minute walkthrough.
How to read this — a two-minute walkthrough · click anywhere inside to close
What this is
One page for planning off-season maintenance, painting and renovation work across the 158 Okaloosa Island units. It puts three things side by side — open work orders, real booking dates, and this year's guest complaints — so you can see which units need attention first and when a crew can actually get in.
Start here
Most people only need three things on day one:
Find the units that matter. The Priority list is already sorted so the most urgent units are at the top. Tier 1 means "look at this soonest."
Open a unit. Click its row. You'll see its open tasks, what guests have complained about, and when it's empty — all in one place.
Track the plan. In that same panel, set a Status, type who's Assigned, and tick off the hold points as they clear. On the shared link everyone sees the same thing, live.
The four tabs
Priority list — every unit ranked by how badly it needs work. Filter by building or trade up top; search by unit name.
By building — the same units grouped by building, plus the best stretches when several units in that building are empty at once — so a crew can hit the whole building in one trip. Each building has a Print crew sheet button for a paper copy a supervisor can carry.
Tape chart — a calendar view: one row per unit, one column per day, showing bookings, blocks and open time. Best for spotting long gaps that suit painting or a bigger job.
By week — for filling a specific week: which units have a 3+ night gap touching that week.
Working a unit
Opening a unit shows four columns: its tasks, its guest complaints, its open windows, and a planning column on the right. The planning column has four hold points — punch list done, owner contacted, vendor lined up, dates blocked in Streamline — and a Notes box. Notes save when you click away. In the list, the Holds column shows the four as dots, and a pencil mark means someone left notes.
Once a unit has work dates, a coloured dot appears next to "Work dates blocked in Streamline": ● red means it's ticked but there's no real block on those dates — someone thought it was handled and it wasn't. ● green means a block exists and you can safely tick the box. That's a check against real booking data, so a red dot is worth acting on.
Reading the tape chart
Each stay is a coloured bar labelled with where it came from — Direct, Vrbo, Airbnb, Booking.com, another channel, an owner stay, or a maintenance block — and how many nights. The legend above the chart shows the colours. Open time has no fill, just a dashed outline with the number of open nights, so the bookings carry the colour and the gaps are easy to spot.
Bars run midday to midday, the way a stay really works, and their ends are cut at an angle so back-to-back stays meet on a diagonal at the turnover. A changeover day is not a free day.
Use the arrows to move forward or back, Today to snap back to now, Zoom for wider or narrower days, and Range for how many days are loaded. The date row and unit names stay put while you scroll. Weekends are shaded; today has an orange pin.
To plan work: drag across the open part of a unit's row — either the traditional way (press, drag, release), or click once to start, move the mouse with the button up, and click again to finish. You can only start on an open day, and the selection stops at the next booking — it won't let you plan work over a confirmed stay. Either way, once you set the range it asks you to confirm, so a slip of the mouse costs one click to cancel (or press Esc while sizing it). Confirmed windows show as an orange outline marked WORK. To open a unit from here, click its name on the left and confirm; clicking the bars themselves does nothing.
Only units with open work hides the units with nothing to do.
What the numbers mean
Score combines open task count, how often the same problem keeps coming back, guest complaints this year, and how long the oldest task has sat open. It's a ranking, not a grade — use it to decide where to look first.
Trade tags (HVAC, plumbing, cosmetic, and so on) are a keyword guess from the task text — a good first pass, so glance at the task before dispatching a specialist off the tag alone.
Reno marks a unit with two or more cosmetic tasks or with reviews mentioning wear (paint, curtains, mattresses, furniture) — a candidate for something bigger than a repair visit.
Building coverage (in the header) sets how many units with open work need to be empty together before By building calls it a crew day. Units with nothing to fix aren't counted.
About the data
The bar at the top shows how fresh each source is. Work orders and Bookings turn orange after 3 days — those two go stale fastest. Reviews turn orange after 14 days. Work orders come from Asana; there's no live pull for them yet — use the "Load Asana CSV" loader (same format the Work Order Puller exports) to bring in a fresh export. Bookings refresh live: the "Refresh bookings" button pulls open-window data straight from Streamline through your connected Besty app — no manual file needed unless that connector is unavailable, in which case the vacancy-file loader is the fallback. Reviews come from Reva (Jan–Sep 2026), with a few older ones from Besty for units Reva doesn't yet cover; the source is shown next to each review. Reva files direct bookings under "Vrbo/Direct", so that tag means either channel. Status, Assigned, Target, holds and notes are live; tasks, bookings and reviews only change when a new version is published.
158 units493 open tasks27 priority 1157 have a window of 3+ nights59 with 2026 review complaints67 with a task open 1+ year